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You think you already know a lot about PowerPoint as you have been using it for decades. But you might not know there is still some that you should learn. This statement might have surprised you at this spot, right? PowerPoint is a versatile and widely used software in the presentation industry. Beyond creating slides, text, and visuals, it also offers a treasure trove of lesser-known tools and functions that can uplift your presentations.
In this blog, we will show you how to create awesome presentations using this software and some of its hidden features that you might not know even though you have been using it for decades.
Hidden features that bring power to PowerPoint
The morph transition
The morph transition: a powerful tool that can be used to create smooth animations and transitions between slides. This feature allows the users to animate objects across multiple slides effortlessly. A key to a dynamic and visually engaging storytelling experience allowing the users to captivate the audience effortlessly.
Way to apply this feature:
You can make use of this feature to turn ordinary presentations into the best company profile presentation. The application process is easy. Just follow these steps:
- Place the same object in different parts on multiple slides.
- Select all the slides and go to the transition tab.
- Click on ‘morph’ and see the magic of the transition effect.
SVG image integration
You might wonder why SVG is only used for websites and professional photo editing. They are so, but you can use them in PowerPoint! Just import high-quality Scalable Vector Graphic images. Maintain image clarity, resize without losing the essence, and enhance your presentation with crispy logos and icons.
How to use it?
Follow these steps:
- Save your chosen SVG on the device.
- Click on the insert tab.
- Choose ‘pictures’ and select the SVG file.
- Adjust the size without compromising on the quality of the image.
Designer feature for quick layouts
This feature is used to create effortless, professional-looking slides. You will receive the suggested layout based on your content. This will save you time, making sure that the presentation gives a polished look.
Steps to activate this feature:
A guide to this feature activation is:
- Select a slide.
- Go to the design tab and click Designer, which is located on the right along the ribbon.
- You need to select ready-made slide designs for instant layout work.
Adding 3D model
You can take your presentations to the next level by manipulating 3D models and adding a dynamic dimension. No matter if you wish to showcase your products or services or visualize the data, 3D models will bring life to your slides.
How to do it:
Simply,
- Click on the Insert tab.
- Click on the ‘3D models’ dropdown box and move to stock 3D models.
- Search for a 3D model that is according to your choice and click insert.
- You have the option to manipulate and customize it according to your desires.
SmartArt graphics for visual hierarchy
You know you might be thinking about how we can easily deliver complex ideas. Your target can be achieved by using SmartArt graphics to convey complex ideas with visual hierarchy. Whether designing a presentation for the company profile Dubai or Abu Dhabi, these graphics offer a structured and visually appealing way to organize information, making the content more digestible.
How can we make use of this?
The activation involves just a few steps:
- Go to the Insert tab.
- There, select ‘SmartArt’ to lead to the available categories.
- Choose a graphic template that aligns with your presentation needs.
- Finally, enter your content and customize it according to your needs.
Eyedropper tool for color matching
You can maintain a cohesive design by using the Eyedropper tool. It will pick up the colours from the images or elements within your presentation. Make sure that there is consistency and professional aesthetics in every slide.
How to activate this feature:
- Select the editable, native PowerPoint object that you wish to customize.
- Go to the shape format tab and press the shape Fill dropdown.
- Select the option popping ‘more fill colors’.
- Click on the eyedropper icon to start coloring appropriately.
Record and insert audio
PowerPoint is a software that is designed for all categories of individuals, whether they belong to any domain. Do you this software is also used by students who are instructed to record presentations and submit a PDF file? The work is made easy by recording audio directly within PowerPoint. If you are looking for some tool where you can add voiceovers and explanations or give a personal touch to engage the audience, then land your spaceship on PowerPoint.
How can we make use of this amazing feature?
The process is simple; just follow these simple yet detailed steps:
- Go to the Insert tab.
- Choose the option highlighting ‘Audio’ and click on ‘Record audio’.
- Just record your audio (either scripted or natural) and insert it into the slide.
Presenter coach for rehearsing
If you want to elevate your presentation skills to a new height, then you can use a presenter coach. Later, get ready to receive valuable feedback on pacing, filler words, and more. Refine your delivery for a confident and impactful performance.
Activate this feature:
You can make use of this feature by following just two steps:
- Click on the slide show tab.
- From there, choose to ‘rehearse with coach’ and start practicing.
Hyperlink navigation for seamless transitions
You can streamline your presentation flow by implementing Hyperlink Navigation. This trick will open your way to create clickable links within your slides. This will enable an effortless transition between related content or external resources, enhancing the overall navigating experience.
How to achieve this:
- Choose the text or object that you want to hyperlink.
- Right-click and choose ‘hyperlink’ or you can use the Ctrl + K shortcut.
- Specify the destination. It can either be another slide, a website, or a file. Then, create a seamless navigational experience.
Adding live captions and subtitles
If you want to add live captions and subtitles in multiple languages, then examine this feature. This feature will enhance the accessibility, making your presentation more engaging and comprehensible for a diverse audience.
How can we achieve this?
For this:
- Go to the slide show tab
- Select the option ‘Always use subtitle’ and add your language from the available options.
FAQs
Which is the most important thing in PowerPoint?
The main aim of these presentations is to allow the audience to collect some key takeaways. Make sure that the presenter is highlighting the main points at the end of the presentation, to help the audience to remember them.
What are some of the new features launched in the new version of PowerPoint?
Users of a new version of PowerPoint can create compelling content with additional features like offering live feeds, making several improvements, commenting, and many other features.
What is one of the rules to take into account when designing presentation slides?
Make sure that your presentation slides have no more than five lines and words. The speaker should not speak for more than 5 minutes on each slide. Make your points shorter and concise instead of mixing the paragraphs.
How can we pre-record our audio on each slide?
- Go to the Insert tab.
- Choose the option highlighting ‘Audio’ and click on ‘Record audio’.
- Just record your audio (either scripted or natural) and insert it into the slide.
The final comment
The key to presentation-making is harmonizing the design with an impactful message. Whether it may be as simple as considering font choice or incorporating high-resolution visuals, make sure that your audience is glued.
The key takeaway is that a technically proficient presentation is not just the story to showcase information but to leave a lasting impression. Save all these features and use them in your next presentation to nail the experience.
